5s Audit Form

Chances are if you attended a workshop lean enterprise, reading a book on lean or visited a world-class facility that you've heard the term 5S. 5S, which stands for Sort, Set, Shine, Standardize, Sustain, is usually one of the first strategies of an organization adapts to their lean transformation.

A key componenet 5S workplace is a "visual", where visual queues are used to help make the conditions, instructions and actions instantly recognizable. It may be simple signals such as color codes, signs or spaces bounded. In this article we will focus on how to implement 5S in an area which is very important to you - your desktop.

How many times have you heard someone say a cluttered workspace indicates a cluttered mind. This is certainly not a message that you want to send to your colleagues and clients. So how can we solve this problem? One way is to apply the 5S process your workspace clean. Let's look at how you systematically go about converting from paper to electronic files, clean your hard drives, establishing visual management of your filing systems and organizing the physical space with these five easy steps.

The first S - Sort

Start with a clean slate! Going through your property can be a difficult task and too often an obstacle to organizing. If your workspace has been so out of control that you do not know where to start, sorting is your first task.

You'll need some time to sort your property if a suggestion is to do during non-work hours. It is usually a project Saturday morning. You have to go through all these papers, photographs, magazines, etc. Your goal is to get rid of the possible. Create three piles and label them as 1) the things I need and use every day, 2) the things I occasionally need, and 3) things that I have not touched for more than three months and did not need

If you have not used an item recently and have no reason to keep, get rid of him. Other items should be stored appropriately.

The second S - Trimming

We all need to think green these days and make all efforts are paperless. Do you print emails or files? Try filing electronically instead. The goal here is to create a system that allows you to find and retrieve items quickly, identify necessary actions and to understand where things belong.

Create an electronic filing system with color coding and icons to guide you. Scan paper documents in use and store them electronically. Identify common actions such as "replace" or "complete" with simple signals that do not require oral or written. Make sure everything has a sense of "home" location, so that the organization will be held.

physical or virtual are used every day should be stored nearby. This includes files, equipment or information. Articles occasional use can be discarded in less than ideal locations such as external hard drives, closets or storage shelves high. Be sure to label everything so there is no guess the rest.

The third S - Shine

As its name suggests is bright on the clean up. Purge unnecessary files that get bogged down your hard drives, clean dust and wipe the CPU area. As you make this look all that can be broken and either repaired, replaced or discarded.

Make it a habit to go through mail and inbound shipments when received. Doing the right to a trash can help you serve on a regular basis.

The fourth S - Standardize

You will need to develop rules and checklists for maintaining the first three S and ensure that the requirements are as intuitive as possible. Consider how you use productivity tools such as Outlook. Did you send yourself reminders and tasks.